Notable Networkers respects your privacy and is committed to handling your personal information responsibly. This Privacy Policy explains what information we collect through this website, how we use it, and the choices available to you.
1. Information We Collect
Information You Provide
We may collect information that you voluntarily provide when you:
Contact us or let us know that you plan to attend a meeting
Apply for membership
Submit information for a member profile
Communicate with a member or representative of Notable Networkers
Depending on how you use the website, this information may include:
Your name
Email address
Telephone number
Business name and business contact information
Business address
Website address
Industry or professional category
Information about your products or services
Professional experience, education, and credentials
Membership-related responses
Professional references and their contact information
Information about other networking organizations
Information regarding criminal convictions
An electronic signature
Any additional information you include in a message, application, or biography
When you provide information about another person, such as a professional reference, you represent that you have permission to provide that information to us.
Information Collected Automatically
When you access the website, our website hosting, analytics, security, or technical service providers may automatically collect limited technical information, such as:
Internet Protocol address
Browser type
Device type
Operating system
Referring website
Pages viewed
Approximate location based on your Internet Protocol address
Dates and times of visits
Website performance and error information
This information may be collected through server logs, cookies, analytics tools, or similar technologies.
2. How We Use Information
We may use the information we collect to:
Respond to questions and messages
Coordinate visits to group meetings
Review and process membership applications
Verify information contained in an application
Contact professional references
Evaluate an applicant’s eligibility for membership
Communicate membership decisions
Administer memberships, meetings, and group activities
Create and maintain member profiles
Prevent fraud, misuse, or security threats
Maintain and improve the website
Comply with legal obligations
Enforce our policies and protect the rights of Notable Networkers and its members
We will use sensitive information submitted through a membership application only for legitimate membership-review, administrative, safety, or legal purposes.
3. How We Share Information
We do not sell or rent your personal information.
We may share information in the following circumstances:
Within Notable Networkers
Membership applications and related information may be reviewed by members of the membership committee, chapter officers, or other authorized members involved in evaluating or administering membership.
With Service Providers
We may provide information to companies that perform services on our behalf, including website hosting, content management, form processing, email delivery, data storage, analytics, security, and technical support.
These providers may access information only as necessary to perform their services and are expected to handle it appropriately.
With References
When reviewing a membership application, we may contact the references provided by the applicant and may disclose enough information to verify the applicant’s identity, professional relationship, experience, or qualifications.
For Legal and Safety Reasons
We may disclose information when we reasonably believe it is necessary to:
Comply with a law, subpoena, court order, or legal process
Respond to a government or regulatory request
Investigate suspected fraud, misconduct, or security incidents
Enforce our agreements or policies
Protect the safety, property, or legal rights of Notable Networkers, its members, applicants, visitors, or others
Organizational Changes
Information may be transferred as part of a reorganization, merger, change in administration, dissolution, or transfer of the website or organization.
4. Public Member Information
Information displayed on a member profile may be publicly accessible and may appear in search-engine results.
Public profile information may include a member’s:
Name
Photograph
Job title
Business name
Professional category
Biography
Business telephone number
Business email address
Website
Social media links
Other business information supplied for publication
Members should only submit profile information they are comfortable making publicly available.
5. Cookies and Analytics
The website and its service providers may use cookies or similar technologies to operate the website, remember preferences, measure website usage, diagnose technical problems, and protect against misuse.
You can control cookies through your browser settings. Disabling certain cookies may affect how parts of the website function.
6. Data Retention
We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including membership review, group administration, recordkeeping, dispute resolution, security, and legal compliance.
Membership applications that are denied, withdrawn, or abandoned may be retained for a reasonable period to document the decision, prevent duplicate applications, resolve disputes, or comply with legal obligations.
Information may be deleted, anonymized, or securely archived when it is no longer reasonably needed.
7. Data Security
We use reasonable administrative, technical, and organizational safeguards designed to protect personal information from unauthorized access, loss, misuse, alteration, or disclosure.
However, no website, email system, or electronic storage method can be guaranteed to be completely secure. You submit information through the website at your own risk.
Please do not submit Social Security numbers, financial account information, payment-card information, medical information, or other highly sensitive information unless we specifically request it through an appropriate secure process.
8. Your Choices and Rights
You may contact us to request that we:
Provide information about the personal information we maintain about you
Correct inaccurate or outdated information
Update or remove information from a public member profile
Delete information, when legally and operationally permitted
Withdraw a pending membership application
Stop sending nonessential communications
We may need to verify your identity before completing a request. We may also retain certain information when required by law or when reasonably necessary for legitimate administrative, security, or legal purposes.
9. Third-Party Websites
The website may contain links to member websites, social media services, maps, event pages, or other third-party websites.
We do not control these websites and are not responsible for their content, security, or privacy practices. Your use of a third-party website is governed by that website’s own terms and privacy policy.
10. Children’s Privacy
This website is intended for business professionals and is not directed to children under 13. We do not knowingly collect personal information from children under 13.
If you believe a child has submitted personal information through the website, please contact us so that we can review and delete it when appropriate.
11. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes to the website, our practices, or applicable requirements.
When we make changes, we will update the effective date at the top of this page. Your continued use of the website after an updated policy is posted indicates your acknowledgment of the revised policy.
12. Contact Us
For questions, concerns, or requests regarding this Privacy Policy or your personal information, contact:
Notable Networkers Rochester, New York Email: